Silliman Rooming Rules and Procedures
Wednesday, Feb. 24, 2016, 9:00 pm – Housing Meeting for Freshmen – Common Room
Monday, March 7, 2016, 5:00 pm – Deadline for rising juniors and seniors to opt/in out Silliman Housing (FroCo applicants may have extra time)
Thursday, March 10, 2016, 5:00 pm – Deadline to meet with Dean Hill with any requests for special accommodations
Sunday, April 3, 2016:
Senior Housing Draw and Room Choice, 9:00 pm – Dining Hall
Junior Housing Draw Only, 9:30 pm – Dining Hall
Tuesday, April 5, 2016:
Junior Housing Room Choice, 9:00 pm – Dining Hall
Sophomore Housing Draw Only, 9:30 pm – Dining Hall
Wednesday, April 6, 2016:
Sophomore Housing Room Choice, 9:00 pm – Dining Hall
Google Docs - prior to the housing draw, housing groups will be sorted out primarily through Google Docs overseen by the Housing Committee.
Your Housing Committee Representatives:
James Lee, 17, Chair
Meredith Rizzo 17
Frazer Tessema 17
Alexis Gurganious 18
Eugene Lim 18
Raeven Grant 19
Drake Williams 19
In Silliman, the Dean is responsible for all housing assignments. Room allocation is implemented by the Housing Committee, which is composed of the Dean, the Dean’s AA, senior class chair and two permanent representatives from each class. Applications are held in the spring term to select the freshmen committee members and committee members serve for three years. The committee affords its members no special privileges, only the immeasurable gratitude of the community and dinner with the dean at a fantastic restaurant of their choosing. Any housing concerns should be addressed to the committee. The committee will respect confidential communications.
Silliman College housing is determined by a lottery system that acknowledges seniority. Rising seniors choose housing first, then rising juniors, and then rising sophomores. The Housing Committee will determine ahead of time which suites and rooms sophomores can generally expect to be available to them, with a few modifications after junior draw.
Plans of available Silliman housing will be available before the lottery for students to study the room selection.
WHAT YOU NEED TO DO
All rising juniors and seniors in Silliman are expected to opt in or out of the housing lottery by Monday, March 11, 2016, via a Google spreadsheet that the Housing Committee will circulate to their classes. Note that all sophomores must live on campus, unless they are married or over 21 years of age.
*Students failing to attend their housing draw will draw last in their class lottery.
Proxies. If an applicant cannot attend a lottery they must issue a signed proxy nominating a specific individual as their representative.
All requests for special accommodations must be made to the Dean, by appointment, by Thursday, March 10. The Dean will require documentation of medical issues and/or consultation with a member of the relevant department (i.e. Resource Office of Disabilities, Chaplain’s Office) in order to accommodate these students and does not guarantee any special arrangements. The Dean may consult with Judy York of the Resource Office on Disabilities about these cases and may require documentation. Examples of special requests are:
- Medical singles for cases in which a specific physical disability requires that a student reside in an accessible room or suite. Such cases require a physician’s certification.
- Unusual pattern of attendance which leaves you out of sync with your class.
- Single-sex bathrooms for religious reasons.
LOTTERY FOR ALL CLASSES
Lotteries determine the order in which students pick their rooms. The Housing Committee conducts the lottery by picking numbers from a hat. At least one member of each housing group must be present at the Housing Lottery when numbers are drawn and rooms are chosen. There are separate lotteries for the sophomore, junior, and senior classes.
Spring Term Housing Only. Requests for second-semester housing for students who will be abroad or on leave in the fall must be submitted by November 30. Every attempt will be made to accommodate returning students seeking second-semester housing but cannot be guaranteed.
Class Definitions: Sophomore/Junior/Senior. For purposes of the housing rules, a student is a member of the class they will enter in the upcoming fall. A current freshman will be defined as a sophomore in these rules, a current sophomore as a junior, and a current junior as a senior. (See Rule on acceleration, below.)
Acceleration, Leaves, and Withdrawals. Acceleration does not affect class status for purposes of housing. Students participate in the lottery of their original entering class. First-year students enter the sophomore lottery; second-year students, the junior; third-year students, the senior. A student who takes off one term is for housing purposes a member of his or her original class. A student who takes off two or more terms and returns to a different class will be considered for housing purposes a member of that class. No student who is currently withdrawn from Yale may participate in a lottery even though he or she anticipates readmission in the upcoming fall term.
Students Currently Abroad or on Leave. Students who are currently taking a term abroad or a semester off may be included in the lottery only if they intend to be enrolled in Yale this coming fall. To be counted in the lottery, such students must notify the Dean’s Office in writing of their intention to live in Silliman next fall and designate someone (a housing proxy) to act on their behalf in the lottery. If the student cannot find another student to be their proxy, they may ask for their class’ Housing Committee representatives to serve as their proxy.
Away in the Fall Term. Students who will be away from Yale in the fall term (e.g. junior term abroad, leave of absence, etc.) may not draw a room for the following year. When they return to campus, if they request a room, it will be assigned on the basis of availability.
Mixed-Year Housing. Any requests to live with members of another year will be handled on a case-by-case basis and are not guaranteed. We will do our best to accommodate people who legitimately want these arrangements. For mixed-year housing, class is determined by the lowest year. This means that the upperclassmen in the group will enter the lower classmen’s draw. Please talk to the Housing Committee no later if you plan to live in a group that has students from different classes.
Mixed Gender Housing. Rising seniors, juniors and sophomores are allowed to live in mixed gender suites. Although suites may be mixed gender, double rooms are single gender only.
THE HOUSING DRAW
Lottery Groups. Housing groups (as indicated on the Google Docs) will serve as the lottery ticket in the random determination of draw order. If any of the people on your housing group change or drop out after the deadline, the Housing Committee reserves the right to take appropriate action (e.g., assigning students to the room or giving the suite last pick in the draw.). Late applicants automatically get last pick in their respective lotteries.
Lotteries. Lotteries determine the order in which students pick their rooms. The Housing Committee conducts the lottery by pulling numbers out of a hat; everyone is welcome to observe this process in the name of transparency. There are separate lotteries for the sophomore, junior, and senior classes.
Decisions are Final. Any and all decisions made at the draw are final, and it is your responsibility to attend the draw. If there are extenuating circumstances that require you to miss the draw, you must designate a proxy and have this person sign the form and attend the room draw for you. Please alert the Dean of any such arrangements.
Best Behavior. The Committee reserves the right to expel from the room draw proceedings anyone who causes a disturbance or who otherwise disrupts the room draw. The Committee will represent those expelled for the remainder of the draw.
Housing Contracts. At the time students choose a room, they will sign a contract for that room.
Anyone who participates in room draw and then decides to relinquish their housing in order to live off-campus or to take a leave of absence is also subject to a fine of ¼ of the fall term room rate, as stated in the Yale College Undergraduate Regulations. Any student who participates in the room draw and subsequently withdraws from their room obligation will automatically be placed at the bottom of the following year’s draw in the event they choose to move back on campus. This penalty does not pertain to students who take a leave of absence in the spring or participate in a study abroad experience.
After the Housing Draw
Room Switching. If two suites or individuals wish to exchange rooms, they may do so by contacting the Dean’s Office by 5:00 pm on the day following the room draw. All members of both suites must agree to any and all switches in writing to the Dean’s Office. A student who has signed a contract may not switch rooms without permission from the Dean. If it is discovered that a student has done so without permission, they will have to move to their assigned room and will automatically be placed at the bottom of the following year’s housing draw.
Smoking. Smoking is forbidden in the college. If the Dean speaks to a student about smoking in the college and the problem continues, the student will be placed at the bottom of the housing draw for the following year.
Pets. Pets are not allowed.
Doubles are Doubles. Should your roommate leave to study abroad or for any other reason, the Dean may fill that empty bed without prior notice according to the needs of the college.
Unknown Sillimanders. Silliman will house 4 unknown suitemates: 2 transfer students from other universities, and 2 visiting rising juniors from international universities. Groups may agree to take one or more of these students as a member of their suite. Groups that wish to exercise this option must inform the Housing Committee in writing before they submit their Housing Card. In all cases, seniority rules.
Elastic Clause. The Housing Committee reserves the right to modify the rules at any time if the situation warrants. In addition, suite assignments can be changed to ensure fairness and to make sure that everyone has a place to live. All decisions will be made at the discretion of the Housing Committee, the Dean, and the Head of College. All decisions are final.
You are responsible for knowing the rules and observing the schedule.