Housing

Silliman College

2019-2020 Housing Procedures, Rules and Schedule

SCHEDULE

Wednesday, February 20, 2019 at 8pm – Housing meeting for first-years - Common Room

Friday, March 1, 2019 at 5:00 pm – Deadline to meet with Dean Barlow with any requests for special accommodations (e.g. medical, religious, etc.)

Friday, March 1, 2019 at 5:00 pm – Deadline for rising juniors and seniors to declare their intent to live on or off-campus (FroCo applicants may have extra time)

Housing Lottery: Stay tuned for any changes!

*Group formation will open in Vesta after Spring break. The Housing Committee will send an email as soon as it becomes available.

Monday, April 1, 2019:

             All senior and sophomore groups must be finalized in Vesta by 8:00am.

            All senior and sophomore groups will be locked in Vesta at 10:00am.

            Oversubscription lottery will be held at noon in the Dean’s Office if needed.          

Tuesday, April 2, 2019:

            Senior Housing Draw and Room Choice, 9pm – Dining Hall

            Sophomore Housing Draw and Room Choice, 9:45pm – Dining Hall

Monday, April 8, 2019:

            All junior groups must be finalized in Vesta by 8:00am.

            All junior groups will be locked in Vesta by 10:00am.

            Oversubscription lottery will be held at noon in the Dean’s Office if needed.

Tuesday, April 9, 2019:

            Junior Housing Draw and Room Choice, 9pm – Dining Hall

*Any student found misrepresenting themselves or others on Vesta will be moved to the end of the lottery.

YOUR HOUSING COMMITTEE REPRESENTATIVES

Class of 2020

Caleigh Propes
Margo Williams

Class of 2021

Daisha Roberts
Katie Schlick
Jason Yang

Class of 2022

Riley Bird
Sam Feldman
Grace Whittington

In Silliman, the Dean is responsible for all housing assignments. Room allocation is implemented by the Housing Committee, which is composed of the Dean, the Dean’s AA, senior class chair and at least two permanent representatives from each class. The committee affords its members no special privileges, only the immeasurable gratitude of the community and dinner with the dean at a fantastic restaurant of their choosing. Any housing concerns should be addressed to the committee. The committee will respect confidential communications.

Silliman’s available housing stock and building blueprints will be available for students to view in the Dean’s Office and updated daily prior to the lottery.

WHAT YOU NEED TO DO

All rising juniors and seniors in Silliman are expected to opt in or out of the housing lottery by Friday, March 1, 2019, in Vesta. Note that all sophomores must live on campus, unless they are married or over 21 years of age.

*Students failing to attend their housing draw will draw last in their class lottery.

Proxies. If an applicant cannot attend a lottery, they must submit a signed proxy form to the Dean’s Office in advance of the housing draw nominating a specific individual as their representative. 

SPECIAL REQUESTS

All requests for special accommodations must be made to the Dean, by appointment, by Friday, March 1st. The Dean will require documentation of medical issues and/or consultation with a member of the relevant department (i.e. Resource Office of Disabilities, Chaplain’s Office) in order to accommodate these students and does not guarantee any special arrangements. The Dean may consult with the Resource Office on Disabilities about these cases and may require documentation.  Examples of special requests are:

  • Medical singles for cases in which a specific physical disability requires that a student reside in an accessible room or suite. Such cases require a physician’s certification.
  • Unusual pattern of attendance which leaves you out of sync with your class.
  • Single-sex bathrooms for religious reasons.

LOTTERY FOR ALL CLASSES

Lotteries determine the order in which students pick their rooms. The Housing Committee conducts the lottery by randomly assigning groups a number in Vesta. At least one member of each housing group must be present at the Housing Lottery when numbers are drawn and rooms are chosen. There are separate lotteries for the sophomore, junior, and senior classes.

HOUSING RULES

Spring Term Housing Only. Requests for second-semester housing for students who will be abroad or on leave in the fall must be submitted by November 30.  Every attempt will be made to accommodate returning students seeking second-semester housing but cannot be guaranteed.

Class Definitions: Sophomore/Junior/Senior.  For purposes of the housing rules, a student is a member of the class they will enter in the upcoming fall.   A current first-year will be defined as a sophomore in these rules, a current sophomore as a junior, and a current junior as a senior. (See rule on acceleration, below.)

Acceleration, Leaves, and Withdrawals.  Acceleration does not affect class status for purposes of housing.  Students participate in the lottery of their original entering class.  First-year students enter the sophomore lottery; second-year students, the junior; third-year students, the senior.  A student who takes a semester off must meet with the Dean to determine which class the student will join for housing purposes.  No student who is currently withdrawn from Yale may participate in a lottery even though he or she anticipates readmission in the upcoming fall term.

Students Currently Abroad or on Leave. Students who are currently taking a term abroad or a semester off may be included in the lottery only if they intend to be enrolled in Yale this coming fall. To be counted in the lottery, such students must notify the Dean’s Office in writing of their intention to live in Silliman next fall and designate someone (a housing proxy) to act on their behalf in the lottery. If the student cannot find another student to be their proxy, they may ask for their Housing Committee representatives to serve as their proxy.

Away in the Fall Term.  Students who will be away from Yale in the fall term (e.g. junior term abroad, leave of absence, etc.) may not draw a room for the following year.  When they return to campus, if they request a room, it will be assigned on the basis of availability.

Mixed-Year Housing.  Any requests to live with members of another year will be handled on a case-by-case basis and are not guaranteed. We will do our best to accommodate people who legitimately want these arrangements. For mixed-year housing, class is usually determined by the lowest year. This means that the upper level students in the group will enter the lower level student’s draw. Please talk to the Housing Committee no later than March 1 if you plan to live in a group that has students from different classes.

THE HOUSING DRAW

Lottery Groups.  Housing groups (as indicated on Vesta) will serve as the lottery ticket in the random determination of draw order. If any of the people in your housing group change or drop out after the deadline, the Housing Committee reserves the right to take appropriate action (e.g., assigning students to the room or giving the suite last pick in the draw.). Late applicants automatically get last pick in their respective lotteries.

Lotteries.  Lotteries determine the order in which students pick their rooms. The Housing Committee conducts the lottery by randomly assigning numbers to group in Vesta; everyone is welcome to observe this process in the name of transparency. There are separate lotteries for the sophomore, junior, and senior classes.

Decisions are Final. Any and all decisions made at the draw are final, and it is your responsibility to attend the draw.  If there are extenuating circumstances that require you to miss the draw, you must designate a proxy and have this person sign the form and attend the room draw for you.  Please alert the Dean of any such arrangements.

Best Behavior. The Committee reserves the right to expel from the room draw proceedings anyone who causes a disturbance or who otherwise disrupts the room draw.  The Committee will represent those expelled for the remainder of the draw.

Housing Contracts. Anyone who participates in room draw and then decides to relinquish their housing in order to live off-campus or to take a leave of absence is also subject to a fine of ¼ of the fall term room rate, as stated in the Yale College Undergraduate Regulations. Any student who participates in the room draw and subsequently withdraws from their room obligation will automatically be placed at the bottom of the following year’s draw in the event they choose to move back on campus.  This penalty does not pertain to students who take a leave of absence in the spring or participate in a study abroad experience.

AFTER THE HOUSING DRAW

Lottery Groups.  Housing groups (as indicated on Vesta) will serve as the lottery ticket in the random determination of draw order. If any of the people in your housing group change or drop out after the deadline, the Housing Committee reserves the right to take appropriate action (e.g., assigning students to the room or giving the suite last pick in the draw.). Late applicants automatically get last pick in their respective lotteries.

Lotteries.  Lotteries determine the order in which students pick their rooms. The Housing Committee conducts the lottery by randomly assigning numbers to groups in Vesta; everyone is welcome to observe this process in the name of transparency. There are separate lotteries for the sophomore, junior, and senior classes.

Decisions are Final. Any and all decisions made at the draw are final, and it is your responsibility to attend the draw.  If there are extenuating circumstances that require you to miss the draw, you must designate a proxy and have this person sign the form and attend the room draw for you.  Please alert the Dean of any such arrangements.

Best Behavior. The Committee reserves the right to expel from the room draw proceedings anyone who causes a disturbance or who otherwise disrupts the room draw.  The Committee will represent those expelled for the remainder of the draw.

Housing Contracts.  Anyone who participates in room draw and then decides to relinquish their housing in order to live off-campus or to take a leave of absence is subject to a fine of ¼ of the fall term room rate, as stated in the Yale College Undergraduate Regulations.

After the Housing Draw

Smoking.  Smoking is forbidden in the college. If the Dean speaks to a student about smoking in the college and the problem continues, the student will be placed at the bottom of the housing draw for the following year.

Doubles are Doubles.  Should your roommate leave to study abroad or for any other reason, the Dean may fill that empty bed without prior notice according to the needs of the college.

Elastic Clause.  The Housing Committee reserves the right to modify the rules at any time if the situation warrants. In addition, suite assignments can be changed to ensure fairness and to make sure that everyone has a place to live. All decisions will be made at the discretion of the Housing Committee, the Dean, and the Head of College. All decisions are final.

You are responsible for knowing the rules and observing the schedule.